Room 241 is a large, multipurpose room used for events related to the mission of the Vanderbilt Kennedy Center. Room 241 is located off of the left side of the building's main lobby.
The following priorities are observed in reserving Room 241:
The VKC wants to work with nonprofit disability-related community organizations to provide optimal facilities for their use at no cost to the organization. We view this as an important part of our mission. As part of Vanderbilt University, we are required to inform organizations of specific regulations to which users of Room 241 must adhere.
Note: Since Room 241 is the Vanderbilt Kennedy Center's only space for its many research and outreach events and meetings, the Center may find it necessary to ask a reservation holder to find an alternate location if the VKC should need Room 241 at the time reserved. This rarely occurs but if it does, the reservation holder will receive ample notice, and we will work with the sponsoring organization to identify other event or meeting space.
Theater style: 100 persons.
Classroom style with long tables: 16 long tables, seating 2 per table, 32 persons; seating 3 per table, 48 persons.
Classroom style with round tables: 12 round tables, seating 6 per table, 72 persons.
Generally available 8 a.m.-5 p.m. weekdays. Use on Tu/Th mornings requires permission of Peabody College Dean’s Office as well as VKC. Due to building security, to use on evenings or weekends, a VKC staff or faculty member must be present throughout the event. Evening and weekend availability is 6-9 p.m. M-Th and Sat 8-5 p.m. These hours include set-up and clean-up. Use outside these hours will be considered only on a case by case basis.
A designee of the department, program, or organization sponsoring the event must provide contact information (cell phone and email) at the time the room reservation is made. The user is responsible for the set up and clean up of Room 241, as well as the lobby if it is used. Reset room theater style per the diagram posted. When meetings are scheduled after 5 p.m. or on weekends, the designee is responsible for obtaining/returning key. It is against Vanderbilt University policy to prop open building doors when locked after hours. Therefore, the user must provide a volunteer to remain at the door to allow entry for the event or arrange for Vanderbilt Security to unlock and relock the building prior to and following the event.
Room 241 is equipped with a sound system, podium, screen, projector, and flip charts. Equipment available for use in the room also includes four wireless, hand-held microphones with three tabletop stands and two floor stands. User may provide a laptop computer, or may use the computer inside the podium. Users are responsible for making arrangements for audiovisual or other equipment needs. After you receive email confirmation of your reservation, VKC Technical Support will contact you to determine your audiovisual needs. VKC Technical Support is available during weekday hours. Should you need to use audiovisual equipment during an event after business hours, a VKC staff person will instruct a designated person in the basic use of the room equipment. The designated individual who receives instruction is the only person who should handle audiovisual equipment. If equipment is used after 5 p.m. or on weekends, user is responsible for security of equipment. Children are to be supervised at all times and kept away from audiovisual equipment.
Room 241 is maintained in theater style with 100 stackable chairs: 8 rows of chairs in 3 sections of 3 chairs (left), 4 chairs (center), 3 chairs (right), 10 chairs along left/right walls. Users are responsible for setting up and returning room to this format. Tables, chairs, or other furnishings should not be moved in or out without permission. The left closet holds 16 tables, 6' X 1.5' (can be combined into eight sets of 6' X 3' tables), and 12 round tables that can be arranged in different formats. Tables should be returned to the closet, with the exception of 2 additional tables in the back available for materials display or food/beverages.
Users are responsible for picking up keys in advance of events and returning them afterwards; for turning off lights, and clean up; and for locking doors after use. All four sets of doors should be unlocked during events for fire safety. The left door to each set of double doors must be secured in the floor and/or the top of the door casing before locking; otherwise they can be pulled open even when locked.
Serving of food or beverages should be approved at the time the room is reserved. All refreshments and supplies must be provided by the user. Users are responsible for removing any rental or catering supplies and food/beverages immediately following the event; and for clean up. Clean up includes removing trash from room; dumpster is located behind the Educational Library building next door. If a spill occurs on tables, chairs, or carpet, please clean up immediately and report spill to email@example.com.
Room 241 has four thermostats. In order to maintain optimum temperature, all four must be set to the same setting: 72 degrees.
Do not tape materials to the walls. Easels are available on request.
For Vanderbilt Police and Security, call 322-2745; emergency only call 1-1911.
No smoking is allowed in the Kennedy Center/OMC Building or on the patio or stairs leading to the main entrance.
Assistance dogs for persons with disabilities are the only animals allowed in OMC.
To cancel your reservation of Room 241, email firstname.lastname@example.org.
Please contact email@example.com or 322-8232. You may reach us during regular business hours. In addition, sponsor organizations may work with a VKC faculty or staff member who will be able to facilitate the use of OMC 241.